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AlmavivA develops the “Single Payslip” for the Treasury Personnel Service

AlmavivA develops the “Single Payslip” for the Treasury Personnel Service

22-02-2011

The Single Payslip project is part of the broader dematerialization and simplification strategy as regards public-sector processes

02/22/2011

 

AlmavivA has developed the so-called “Single Payslip” for the Treasury Personnel Service (TPS), which combines the fixed and the variable salary components of civil servants.
 
The Single Payslip project is part of the broader dematerialization and simplification strategy as regards public-sector processes.
The Single Payslip was established under the 2010 Budget [article 2(197) of Law 191/2009], with a view to streamlining, rationalizing and uniforming the payment of both the fixed and the variable components of the salaries of civil servants by the Treasury Personnel Service (TPS), a department of the Ministry of Economy.
 
The purpose of the Single Payslip is to bring together the two civil servant salary components: the fixed part, as set out in the National Labor Contracts, and the variable part (such as overtime pay, incentives, etc.), which until now had been paid separately. The project targets the salaries of approx. 1,500,000 civil servants.
 
The project has been carried out as a partnered effort by the Central Department for Information Systems and Innovation of the Ministry of Economy, and Consip (the state-controlled company providing IT consulting and services to Government), with the former being responsible for the administrative and normative aspects related to the definition of the implementation requirements.
 
Consip operated as the Government Department’s technological partner, fostering, in particular, the integration of the different information systems (Treasury Personnel Service, Ragioneria Generale dello Stato/National Accounting Department (NAD), Corte dei Conti/National Audit Office) involved in the project.
 
AlmavivA has developed the system for collecting and validating the variable salary components payable to employees, also by interacting with the IT systems of the National Accounting Department that manage the expense authorization process. The management of the organization-specific system parameters has been outsourced to the single public-sector departments, bodies, organizations and agencies through the introduction of new service functions. Moreover, AlmavivA has entirely overhauled and redesigned the functionalities for calculating the monthly salaries due and has re-engineered the payslip layout so as to make it clearer and easier to understand.
 
One of the most challenging factors was the limited time schedule in which to define and implement all the required normative and technical activities: only approx. 12 months passed from the promulgation of the law to the actual commissioning of the new Payslip, the first months being dedicated to the definition of the applicable rules alone. Another significant figure is the number of users served by the data-collection application developed: from about 4,600 TPS users to 20,000 offices now served, totaling approx. 30,000 potential users, also taking into account the federated identity access procedure with the Ministry of Education, Universities and Research.
 
The objective has been achieved: this new payment procedure has enhanced the efficiency of the management and processing of all the variable salary components, besides fostering the simplification of the formalities required from the various offices and individual users. The system has remedied the inefficiencies that had hitherto negatively affected employees as well, for example, with regard to the determination of the amount of social security contributions paid: the project has made it possible to provide a full statement of the contributions paid and to ensure the accurate distribution of the tax withholdings, preventing large adjustment payments later on.
 
Last but not least, the Single Payslip, operational since January 2011, with its overhauled and improved graphics has further optimized and uniformed the clarity and comprehensibility of pay statements by all users.
 
The opinion of Ms. Roberta Lotti, Application Development Area Manager at the Central Information System and Innovation Department is unreservedly positive: “This project will simplify and streamline public sector processes and the interaction between the different information systems responsible for the various processes (TPS and NAD), which will entail significant benefits for employees as a result of greater transparency and comprehensibility of payrolls and salaries”.